Interlibrary loan requests (ILL)

(for items NOT available in the Allison, VST, UBC or St. Mark's libraries)

The Allison Library will not necessarily have all the resources you need for your research.  If we do not have the item(s) you need you may be able to borrow them through UBC’s Inter Library Loan system.

What do I do before I submit my request?

You must check that the material you are requesting is NOT available on campus.  This includes the libraries at Regent, St. Mark’s, VST and UBC. Check the following catalogues before submitting an ILL request:

Where do I submit my request?

Requests are submitted online the UBC Library website. Visit the UBC library website for details.

How long will my request take to get here?

Some items arrive as quickly as 3-5 days but it usually takes 1 to 2 weeks to fill a request.

How much will it cost?

They are usually free for Regent students, faculty and staff (with a valid UBC card).

How long can I keep it?

Photocopies and reprints are usually yours to keep.  Other material on loan is due two weeks from the date received by UBC (not from the time you pick it up!).  ILL requests are NON RENEWABLE. You can reorder but subsequent requests for the same material cost a minimum of $30 per request.

How will I be notified?

UBC will notify you by email.

Where do I pick up my request?

Items can be picked up at either the Koerner Library or Woodward Library circulation desks (depending on where you indicate your pick up location on the ILL form).

Where do I return it?

ILL material MUST be returned IN PERSON to the location where you picked them up.  Hand materials directly to a Library staff member. Fines and suspensions apply to overdue material.  Items that are lost by the borrower must be replaced at the borrower’s expense.

Interlibrary loans are NOT renewable. Fines and suspension of borrowing priviledges at UBC apply. Subsequent requests for the same matierial cost a minimum of $30 per request.

Submitting the online ILL form

After confirming the item is not available at the Allison, VST, St. Mark's or UBC libraries

  • Go to;
  • Choose the "Borrow from other libraries (ILL)" link;
  • Enter your UBC card number and PIN;
  • Choose type of ILL (article or book);
  • Enter as much information as you can in the form (see example below);
  • Submit the request, Record the PAT for future reference;
  • You will receive a confirmation email and follow-up email when the item(s) are ready.

NOTE: you must choose a Pickup Location even if you expect the document to be delivered electronically.