Borrowing

Library cards can be obtained from the Circulation Desk in the Allison Library.  Photo identification is required.  UBC students must show a valid UBC card. VST. St. Mark’s, and TWU students will have their names checked against a list provided by their home libraries.

Community members (patrons not affiliated with Regent, UBC, or surrounding theological schools) may purchase a six-month membership ($50) or a one-year membership ($100). Seniors may purchase a one year membership for $50. 

Library card start dates for Regent students:

May 1 - Spring/Summer term cards

August 31/September 1 - Fall term cards (new student orientations)

January 4 (or, whenever Regent reopens after Christmas break) - Winter term cards

Regent students also have access to UBC’s extensive library system. You will need a UBC card to borrow items. To obtain a UBC card, visit the Carding Office in the UBC Bookstore.

A valid Allison Library card must be presented to borrow materials. Borrowers are responsible for all items checked out on their card, including any fines or charges for overdue, lost, or damaged materials.

All fines and charges must be paid in full before borrowing privileges can be renewed.

By borrowing, patrons agree to comply with the library’s loan policies and privileges as outlined under the Loans & Renewals and Recalls sections.

There is a $5 replacement fee for lost or misplaced library cards.

Your online account allows you to view items currently on loan, items on request or hold, renew materials, and check fines.

From any catalogue page, select the Sign In button in the top right-hand corner of the screen. Regent students, staff, faculty, and graduates should enter their Regent login credentials. Community members (including students and faculty of neighbouring schools) should use their email address as their login and enter their password.

Once signed in, click on your name to open the drop-down menu, and select My Account.

Please note that Regent student and staff accounts expire annually on September 30, and external faculty accounts and Regent faculty accounts expire annually on April 30. Please visit the Library before these dates to renew your account.

Borrowers are responsible for returning all items on time and in good condition. When items are checked out, an email is sent confirming the due date for all borrowed materials. Please note both the date and time that items are due. Renewal reminders and overdue notices are sent as a courtesy through an automated system; failure to receive a notification does not relieve the borrower of the obligation to return materials by the due date. Loan periods vary according to the type of material borrowed and the borrower’s status (see table below).

Three days before an item is due, an automated reminder notice is sent by email. A further reminder is sent on the due date. If the item is not returned at that time, late fees begin to accrue. If an item is not returned or renewed within 14 days of the due date, it is assumed lost and replacement charges plus a $10 processing fee are assessed.

Please note that items may be recalled before the due date if they are needed as a reserve item or by another borrower. Recall notices are sent by email and may include a revised due date by which the item must be returned. Borrowers are advised not to take library materials on extended holidays, as recalled items must be returned by the revised due date.

Loan Periods

Borrowers can request that an item currently on loan be recalled. Once returned, recalled items are held for one week from the date of check-in at the Circulation Desk.

Recalling an item prevents the current borrower from renewing it and may shorten the remaining loan period.

If you plan to travel, please be aware that fines may accrue if your checked-out items are recalled while you are away. We recommend that you either return your books before traveling or arrange for someone to return them on your behalf if they are recalled.

Please note: Course reserve items cannot be recalled.

Late fees

Books and videos incur late fees of $.50/day up to a maximum of $7 per item, at which point they are considered lost and replacement fees are assessed.

2 hr reserve items incur late fees of $1 per portion of the hour overdue.

Recalled items incur late fees of $1/day up to a maximum of $7 per item, at which point they are considered lost and replacement fees are assessed.

Fines

Fines are charged automatically as soon as items are overdue. Borrowing privileges are suspended when 

1. unpaid fees and fines are $10 and over or 

2. there are unpaid fees or fines of any amount from a previous academic year. 

   Unpaid fees and fines over $10 will suspend online renewals. Regent students who are graduating and have unpaid fees and fines of $10 or over will have a hold placed on their student account that withholds academic transcripts and prevents registration. 

Please note: If an item has not been checked in correctly it will remain on your account. Notify the Circulation desk if an item you returned remains on your account.

Lost or Damaged Items

If an item has not been returned or renewed within 14 days, it is assumed lost and in most cases a standard replacement cost of $75 plus a $10 processing fee are assessed. A bill is generated and emailed to you at this time. If the item is returned before a replacement copy is purchased, the replacement cost and processing fee are cancelled; however, the overdue fine remains.

Lost charges are assessed up to the full replacement value of an item. The standard $75 fee serves as a placeholder and is often not the final amount assessed. In many cases, the item’s replacement value is less than the standard charge (though in some cases it is more). Please do not purchase a replacement copy when you receive a bill for a lost item. Instead contact a library staff member; the Library Director will assess the replacement value of an item and will notify you of final charges. 

Items that are returned damaged will also incur fines up to the full replacement value of the item. Damage requiring replacement of an item includes broken materials, highlighting, writing in, or otherwise defacing books, and water damage. 

Payment of fines and charges

Fines can be paid in person at the Circulation Desk with cash, cheque, credit, or debit card. Please check the library website for current hours of operation.

To discuss a fine or other charge, contact the Circulation Coordinator at circulation@regent-college.edu. Please note that lack of knowledge of loan regulations, failure to note due dates, failure to renew on time, failure to receive overdue reminder notices, and an individual's personal traveling schedule are not acceptable reasons for cancellation of charges.

Finally, it is your responsibility to ensure that the library has your current email address on file.

Books listed in the required reading section of your syllabus are kept on reserve at the library Circulation Desk and can be checked out by current students for 2 hours at a time. To borrow an item, please request it by call number at the Circulation Desk.

Other required readings, such as book chapters and journal articles, will be provided by the course TA via the Moodle course page or distributed in class. These materials are not available in the library.

Required readings that are too long to upload to Moodle due to copyright restrictions will be kept on reserve at the Circulation Desk.

All course reserves are listed here: Course Reserves.

Please note that the library does not keep items from the class recommended reading list on course reserve.

As a patron of the Allison Library, we would like to ensure that you are aware of Canadian copyright law and how it limits what you are permitted to copy. You can copy up to 10% of a published work or the following, whichever is greater:

1. One book chapter, provided it is no more than 20% of the book;
2. One journal article per journal issue;
3. One entry from an encyclopedia, dictionary, annotated bibliography, or similar reference work;
4. One short story, play, poem, or musical score from a book containing other works;
5. One reproduction of an artistic work (including drawing, sculpture, or painting) from a book containing other works.

If you have any questions about copyright, please email librarydirector@regent-college.edu.